VMSL Criminal Record Check Policy
The Vancouver Metro Soccer League
(VMSL) is a full member of BC Soccer, the governing body for soccer in British
Columbia. As such, the VMSL is subject to BC
Soccer’s Criminal Record Check Policy.
The VMSL must
obtain a copy of a Criminal Record Check (CRC) and a Vulnerable Sector Check
(VSC) from any person who helps run a team in the VMSL that registers youth age
players or uses youth players on permit.
BC Soccer’s Criminal
Record Check Policy states that an adult league coach and/or manager who
permits or registers youth aged players to their team must have a valid
Vulnerable Sector Check or Enhanced Police Information Check on file.
Please be advised that per BC Soccer’s
Criminal Record Check Policy, you will not be able to participate in your role
within the VMSL until your CRC and VSC has been submitted and reviewed.
As of October 5, 2019 the Criminal
Records Review Program (CRRP) has implemented changes to how CRC's will be
processed. The VMSL is registered with the CRRP and has personnel
authorized to submit vulnerability checks on your behalf. Submissions sent to the CRRP directly by the
applicants will no longer be processed.
NOTE: While the CRRP puts a
5-year expiry date on successful CRC/VSC applications, BC Soccer and thus the VMSL
requires that a CRC/VSC not be any older than 3 years.
New eCRC Service as of August 18 ,2021
Online Link: https://justice.gov.bc.ca/criminalrecordcheck
Access Code: DBGPVSF4FZ
This is the most efficient, fastest way to get clearance.
If this link and related forms are not working for you, please see the information below.
ALREADY HAVE A CRC to SHARE
The VMSL requires a copy of your CRC on
file. If you already have a CRC through another organization, you can now
request a copy to be sent to the VMSL. Please email admin@vmslsoccer.com for the
"Sharing Consent Form".
NOTE:
To share an existing CRC, your prior application must be within the same
vulnerability sector as the VMSL (i.e. "works with" children)
To begin the process to have your CRC
shared;
1) email admin@vmslsoccer.com stating
your full First & Last Name, Team and Division... and request the
"VMSL Sharing Consent Form"
2)
once
you receive the form back, complete Section 2 on Page 1 and Parts
1, 3, & 4 on Page 2
3)
make sure you check
"Children" at the top of Page 2
4)
sign & date the form and return it
via email to admin@vmslsoccer.com
Once the Criminal Records Review
Program has completed its necessary checks, the results will be sent to the
Vancouver Metro Soccer League (VMSL).
OBTAINING A NEW or RENWED CRC
You require a CRC if the following three
condition are true;
1) you are a Team Staff on a VMSL team;
AND
2) you
are 19 years of age or older; AND
3) you
have a Youth (an under 18, i.e., a player born in 2003 or later for 2020-201)
signed to your team or playing on permit at any time in the season
To make this process easy, Vancouver
Metro Soccer League is enrolled with the Criminal Records Review Program (CRRP)
Applicant Based Online Service.
The access code provided below is
unique to our organization. This code will be required when submitting an
online Criminal Record Check request.
1) email admin@vmslsoccer.com stating
your full First & Last Name, Team and Division ... and request the
"VMSL CRC Consent Form"
2)
once
you receive the form back, complete Section 2
on Page 1 and Parts, 1, 3, & 4 on Page 2
3)
make sure you check
"Children" at the top of Page 2
4)
sign & date the form and return it
via email to admin@vmslsoccer.com
5)
validate your photo ID IN PERSON with the VMSL. Please
work with admin@vmslsoccer.com to complete this step
Again, once the Criminal Records Review Program has completed its necessary checks, the results will be sent to the Vancouver Metro Soccer League (VMSL).
Additional information about the CRRP
is available at https://www2.gov.bc.ca/gov/content/safety/crime-prevention/criminal-record-check.
================================================
APPENDIX
DETERMINATION
OF RISK PROCESS
Purpose
The determination of risk process is initiated when a
“relevant” or “specified offence” is found while screening an applicant. The
process is mandated by the CRRA and requires the Deputy Registrar of the CRRP
to determine whether an individual’s criminal record indicates they may be a
risk to children and/or vulnerable adults.
Process
The CRRP receives an applicant’s file and finds the
existence of a relevant or specific offence. In most instances, a letter is
created and issued to the applicant’s organization indicating that the
applicant’s file has been forwarded for review; a separate letter is sent to
the applicant. The letter explains that the Deputy Registrar referred the
applicant’s file to an investigator, responsible for gathering information
pertaining to any relevant and/or specified offence(s). No specific information
relating to the offence(s) is provided to the organization or the applicant.
As part of the process, the applicant may be contacted to
provide information regarding the offence(s). The investigator reviews all of
the information and prepares a report for consideration by the Deputy
Registrar. The Deputy Registrar will make a determination whether the
individual poses a risk of physical or sexual abuse to children or physical,
sexual, or financial abuse to vulnerable adults. The Deputy Registrar will
notify the organization and the applicant of the determination by mail
VULNERABLE
SECTOR CHECKS
Purpose
The Vulnerable Sector (VS) check is an RCMP requirement
which flags individuals undergoing a criminal record check for working with
children and/or vulnerable adults for fingerprinting when a combination of
their name, gender, or date of birth are similar to that of a record suspended
sex offender. The VS database is owned by the RCMP and must be queried
according to their parameters. Although the vast majority of those screened
will not have a record suspended sexual offence, the process protects against
rare but extremely serious situations.
RECORD
SUSPENSIONS (FORMERLY KNOWN AS PARDONS)
A record suspension (formerly known as a pardon) allows
individuals who were convicted of a criminal offence but completed their
sentence and have rehabilitated themselves to apply to have their criminal
record kept separate and apart from other criminal records.
Sexual offences that are granted a record suspension are
flagged in a specific database so that should the individual with the record
suspension apply to work or volunteer with a vulnerable sector group, the
individual will be identified through the fingerprinting requirement.
The process includes screening those that share similar
identifiers to the individual to ensure that individuals who may have legally
changed their name will not be able to conceal criminal histories and also
eliminates the possibility of individuals being wrongly associated with another
person’s criminal history.
Process
The CRRP conducts a VS check on every employee and
volunteer processed through the program; however, only those who share a
similar combination of name, gender, or date of birth as a record suspended sex
offender are requested to provide fingerprints. If the individual is flagged
for fingerprinting, the CRRP issues a Fingerprint Request Letter directly to
the applicant. The applicant’s organization is not notified of the fingerprint
request.
The Fingerprint Request Letter directs the applicant to
attend their local police or RCMP detachment to complete the fingerprint
requirement.
Note: Police and RCMP detachments have varying
requirements for completing and submitting fingerprints. If an applicant has
indicated that they require fingerprinting for a VS check, please have them
contact their local police or RCMP detachment prior to attending.
PROCESSING
TIME
From the date of the initial Fingerprint Request Letter,
an applicant has 90 calendar days to complete the fingerprint requirement. If
the CRRP does not receive any communication from the applicant, or the results
of the fingerprints within 90 calendar days, notification will be sent to the
organization that the file is considered closed. The CRRP will grant an
additional two weeks from the closing of the file to allow for the applicant to
provide proof of fingerprinting. If proof is not provided by then, the file
will be officially closed, and a new consent package will bIt is recommended that
the applicant or Authorized Contact send the CRRP an email with a copy of the
fingerprinting receipt, if available, to CRRP.Results@gov.bc.ca. If a receipt
is received, the applicant’s file will remain open until the CRRP receives the
results of the VS check, even if the results are received beyond the 90 days
allotted for the request.
Postage delays and processing times may affect the
results being returned to the CRRP; however, the average turnaround time is 2-8
weeks from the time the fingerprints are completed.
If the applicant has an active criminal record, it may
take approximately 16 weeks to complete the VS check.e required.